SCHEDULE: 30 hours a week, Monday-Friday, 8:00am-5:00pm.
SUMMARY: The Part Time Leasing Assistant performs leasing functions for Kavod Senior Life in accordance with HUD guidelines, all Federal and State laws, and Kavod policies & procedures. Provides support to Director of Leasing and Admin, Leasing Coordinator and Certification Specialist as appropriate. The Leasing
Assistant reports directly to Director of Leasing and Admin.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Field incoming phone calls, online and email inquiries of interest about Kavod Senior Life.
Accept new applications, adding a date & time stamp received; carrying out the application processing and screening for accuracy per admissions procedures,
including verification of documentation. Follow up with applicant until completed application and all required documentation is obtained. Add applicant information to Yardi and the Prospective Residents and Wait Lists. Maintain Yardi and the Prospective Residents and Wait Lists in compliance with Kavod Resident Selection and Occupancy Plan (RSP) and HUD/Fair Housing programs and requirements.
Field Wait List inquiries and update the list with detailed notes.
Process applicants at the top of the Wait List; call applicant to notify them and request any additional information needed to complete move-in certification as
needed; run background, credit, and landlord checks. Process all applicant rejections according to RSP and Kavod procedures. Give paperwork to Leasing
Coordinator to begin move-in orientation process. Run Existing Tenant report. Run Immigration Status report as needed. Run 90-days reports for all new
move-ins.
Assist Certification Specialist with recertification, apartment inspections and 50059 signings as needed.
Assist with tours, filing, front desk coverage, and other projects as needed.
Assist with training of new leasing department staff as needed.
Alert Resident Care Coordinators of concerns regarding personal or social tenant problems that arise that are not of a leasing nature. Concerns are communicated through memos and copies maintained in the tenant file.
Keep current on all updates and changes in HUD and Fair Housing programs and requirements.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Strong attention to detail and problem-solving skills.
EDUCATION and/or EXPERIENCE: Bachelor’s degree (B.A.) from four-year college or university; or one to two years’ experience and/or training in bookkeeping and/or leasing; or equivalent combination of education and experience. Experience in performing HUD-subsidized project leasing-related activities strongly preferred.
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Bi-lingual skills preferred (Russian/English).
COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of Cornerstone leasing software; Microsoft Outlook contact management systems; Microsoft Excel and Microsoft Word.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move
up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
We require employees to be vaccinated against influenza during flu season with certain limited exceptions.