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Administrative and Development Assistant

Job Description
Community Resource Center
Organization Type: 
Job Location: 
Denver Metro
Type of Job: 
Job Category: 
Administrative | Development
Job Description: 

Established in 1981, Community Resource Center (CRC) creates opportunities, tools, and strategies to develop nonprofits and community groups to strengthen Colorado. We believe in the power of the nonprofit sector to affect change and support thriving communities. We envision a strong and sustainable nonprofit sector leading our state towards a more just future.

Position Summary:

The Administrative and Development Assistant supports the CEO and organizational fund development initiatives by providing a broad range of administrative duties in a fast-paced environment. This position serves as the primary point of contact for all matters pertaining to the CEO, is a liaison with our Board of Directors, and supports CRC’s culture of philanthropy. Ideal candidates will be attentive to detail, organized, proactive, strong communicators, independent, flexible, possess good judgement, and connect with CRC’s mission.

Areas of Responsibility

Areas of Responsibility:

The Administrative and Development Assistant will serve as a trusted partner to the CEO, working together to develop and advance organizational initiatives and partnerships. They will be expected to work independently with minimal direction, maintain confidentiality, create complex collateral and correspondence, and perform a wide range of highly detailed duties including, but not limited to the following:

Assistant to the President and CEO

  • Manage the CEO’s calendar, anticipate logistical and administrative needs, arrange complex travel plans, and prepare detailed and accurate itineraries and agendas
  • Screen incoming communication and respond appropriately and accurately on behalf of CRC and the CEO
  • Conserve and protect the CEO’s time by streamlining communications and processes, serving as a gatekeeper, communicating and following up on requests of others, anticipating and resolving potential issues in advance, and ensuring that the CEO has the resources needed to meet goals and deadlines
  • Maintain and prepare board and committee documents, schedule meetings and calls, and manage general communication and coordination with the Board of Directors
  • Attend meetings, transcribe meeting minutes, capture action items, and execute follow up as directed
  • Set-up and prepare for meetings and events involving the CEO including meal requests, room reservations and set up, AV equipment, meeting agendas and collateral, and meeting follow-up

Communications Support

  • Take dictation and direction from the CEO to accurately compose, prepare, and edit documents including: emails and correspondence; programmatic, fundraising, and marketing collateral; organizational planning documents and work plans; board documents and reports; grant applications and reports; presentations and training curriculum; and other necessary documents
  • Research, analyze, and prepare information to support administrative and executive initiatives
  • Coordinate and grow the CEO’s social media presence in alignment with CRC’s strategies

Fund Development and Special Event Support

  • Draft donor correspondence including thank you letters and special cultivation initiatives 
  • Maintain filing systems and the development database including completing data entry and  ensuring the accuracy and integrity of records; utilize the database to support fund development initiatives
  • Participate in CRC’s foundation, corporate, and individual giving programs by conducting research on prospective donors and assisting in outreach, cultivation, and prospecting of current and new funders
  • Coordinate logistics, prepare materials, and execute follow up for meetings and events
  • Assist the team with fundraising, organizational, and other special events including CRC’s 40th Anniversary, State of the Sector, strategic planning sessions, and employee recognition activities
  • Education: Bachelor’s degree in business administration, non-profit management, communications, or other relevant field. Work experience, similar to that described above, may substitute year-for-year for the required degree.
  • Experience: Two years of professional experience providing executive level administrative services to C-level management, preferably in a nonprofit organization, required.
  • Experience or demonstrated interest in nonprofit fund development or event planning a plus
  • Valid Driver’s License and reliable transportation
  • AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply
  • Organized and attentive to all details: able to seamlessly to prioritize and juggle multiple tasks to meet deadlines; thrives in small details and complex logistics
  • Excellent communicator: communicates professionally and accurately on behalf of the CEO; especially strong written skills and the ability to create and edit complex documents with limited direction; excellent grammar and proofing ability
  • A proactive problem solver: able to foresee and plan for future needs and resolve problems or recommend next steps with limited direction in a timely manner
  • Tech savvy: strong knowledge of and experience with Microsoft Office Suite, especially Microsoft Outlook; learns new technologies quickly; experience with a CRM databases a plus
  • A fast paced and adaptable team player: willingness to work cooperatively as part of a fast moving team with frequent changes, delays, or unexpected events
  • Driven by the idea of growing a non-profit organization; bringing a positive, professional attitude and sound judgement

Compensation & Benefits:

This is a full-time position based in CRC’s Capitol Hill office. Salary range is $42,000-$45,000 and is commensurate with depth of experience and overall qualifications. Benefits include health and dental insurance, long-term disability, and paid time off.

How To Apply

How to Apply:

To apply, please send a single PDF of your resume and cover letter to explaining how your experience aligns with the job responsibilities and where you learned about this opportunity.

Reference “Administrative and Development Assistant” in the subject line of your email. No phone calls please. You can find out more about CRC programs at

Community Resource Center is a member of the Colorado Collaborative for Nonprofits and has a team of eleven staff and four AmeriCorps VISTA members. CRC is an equal opportunity employer. We are committed to providing an inclusive and welcoming environment for staff, AmeriCorps VISTAs, volunteers, and program participants. We welcome applications from all, and strongly encourage women, people of color, people with disabilities, immigrants, and LGBTQIA+ people to apply.

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