POSITION SUMMARY 

The Development Assistant plays a vital role in supporting the Development team’s efforts to cultivate and steward donor relationships. This position ensures smooth
administrative operations, maintains accurate donor records, performs data entry, supports event coordination, and assists with grant management. The ideal candidate is detail-oriented, organized, and committed to delivering exceptional donor service. 

  

ESSENTIAL DUTIES/RESPONSIBILITIES 

Administrative Operations 

· Write, proofread, and edit donor correspondence including acknowledgement letters, invoices, fund agreements,
etc.  

· Prepare materials for team meetings; take and distribute meeting
minutes. 

· Assist with logistics and administrative support for fundraising
campaigns and events.  

· Provide backup reception coverage on a routine basis.  

· Coordinate meetings and communications with third party vendors and
consultants.  

· Support Philanthropy & Revenue team colleagues in scheduling
meetings with donors and other stakeholders.  

· Perform other administrative tasks assigned to support the Philanthropy
& Revenue team.  

  Record Management & Data Entry 

· Maintain and update
donor, volunteer, and constituent records in the donor database.  

· Ensure accurate
coding and tracking of contacts through the development process.  

· Document meeting
notes and donor interactions in the donor database. 

· Log relevant updates
and donor mentions in the donor database. 

· Support Volunteer
Coordinator with onsite logistics. 

  

Gift & Grant
Management 

· Execute
the gift entry process from check log to batch commitment. 

· Manage
the gift acknowledgement process and generate timely donor thank-you letters. 

· Collaborate
with Finance and Philanthropy Leadership on gift processing and reconciliation. 

· Process
and manage gifts from third-party fundraising platforms. 

· Administer
tribute gift communications. 

· Support
grant tracking, including deadlines, deliverables, and documentation in
coordination with colleagues. 

  

Prospect Research 

· Conduct
research on potential and existing donors including analyzing past giving
history to identify high priority prospects.  

· Add
research findings and relevant data to the donor database. 

  

General Responsibilities 

· Attend
team and organizational meetings, activities, and events as required. 

· Collaborate
with JH/JAG staff and contribute to a positive, mission-driven work culture. 

· Perform
other duties as assigned. 

· Commitment
to JH/JAG’s mission and core values. 

  

QUALIFICATIONS 

Education &
Experience 

· Bachelor’s
degree preferred with a minimum of 1-3 years of experience in an area related
to administrative support or project management. 

  

Knowledge &
Skills 

· Strong
attention to detail and ability to manage multiple projects simultaneously. 

· Ability
to work independently and collaboratively in a team environment. 

· Proactively
identify gaps and offer or propose solutions to support team functioning.  

· Customer
service mindset with a professional and friendly demeanor. 

· Proficiency
in Microsoft Office Suite; experience with donor databases (e.g. Raiser’s Edge
NXT) a plus. 

  

Work Environment
& Physical Requirements 

· Prolonged
periods of sitting at a desk and working on a computer. 

· Must
be able to lift 25 pounds at a time. 

· Valid driver’s
license and automobile insurance.