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Administrative Manager

Job Description
Organization: 
NextFifty Initiative
Organization Type: 
501(c)(3)
Job Location: 
Denver Metro
Type of Job: 
Full-time
Job Category: 
Administrative | Other
Job Description: 

You will be the primary support person for our staff and board of trustees and the first point of contact for callers and visitors to the foundation. You’ll ensure that everything in the office, including day-to-day operations, runs smoothly. Reporting directly to the President & CEO, you’ll help schedule meetings, appointments, and events; serve as a central contact for the board and committees; take and share board meeting minutes and committee meeting notes; serve as a point of contact for organizational functions; and otherwise conduct supportive work and business functions. This is primarily an in-office position; however, our office is virtual right now. When we return to our physical office, we will be as flexible as possible in accommodating some remote work, in alignment with the responsibilities and duties of this position. COVID-19 vaccinations are required of all NextFifty Initiative employees, prior to starting with us, and we will consider accommodations for medical or religious reasons.

As a newer funding organization, we’re evolving and developing. All roles within the organization are subject to modification without a change in the written position description. The responsibilities below include the primary things you’ll be accountable for in this position but may not include all activities or duties that will be assigned.

Areas of Responsibility

Major Job Responsibilities

  • Manages overall administrative activities for the office
  • Responsible for the day-to-day facilities operations, including the maintenance of office areas and equipment, purchasing office supplies, furniture, and office equipment for staff; responsible for coordinating and managing office move when current lease terminates
  • Answers the main phone line and email correspondence, screens and routes calls and emails appropriately
  • Maintains records of board minutes and committee notes as well as other organization records
  • Coordinates meetings, appointments, and engagements
  • Serves as IT liaison and point person with NFI’s outsourced IT vendor
  • Manages event planning for external convenings, and staff and/or board gatherings
  • Assists in communications with grantees, grant applicants, or prospective grant applicants; schedules grant applicant discovery and decline calls
  • Coordinates grant agreements and award letters through DocuSign; initiates grant payments for fully executed grant agreements
  • Completes special projects and assignments as needed, and provides support, when requested, for foundation activities
Requirements/Qualifications
  • An effective, culturally sensitive communicator, with strong oral and written skills including careful attention to detail
  • Strong interpersonal and collaboration skills; proven ability to be flexible in a team-oriented approach with diverse groups of people
  • Excellent organization skills
  • Excellent analytical and abstract reasoning skills
  • Expert level of knowledge of the Microsoft Office suite (Excel, Outlook, PowerPoint, and Word)
  • Personal qualities of humility, integrity, accountability, eagerness to learn and a sense of humor
  • As the first point of contact both in the office and on the phone, a welcoming, patient, and friendly disposition is critical
  • Proactive and able to self-manage, prioritize work assignments, manage multiple deadlines, and to represent the foundation in any given environment
  • Ability to contribute to a positive, productive, open, and supportive environment that motivates everyone to perform at their best
  • Willingness to continue building skills through educational opportunities and professional development
  • Demonstrated ability to adapt to a changing field/environment
  • Commitment to NextFifty Initiative’s mission and core values
  • Preferred: Executive assistance or office management support experience; experience supporting board of directors, commissioners, or trustees; QuickBooks experience; and •experience working with or living within historically marginalized populations
Compensation/Benefits
Compensation: 

Salary range is $60,000 - $75,000 (or $28.85 - $36.06 per hour), depending on experience.

Benefits: 

NextFifty Initiative provides a comprehensive benefits package including medical, dental, and vision insurance. We cover 85% of the health insurance premium cost for eligible employees and 70% of the cost for dependents. In addition, NextFifty Initiative offers employer-paid life and disability insurance, an employee assistance program and a discount on pet insurance. Our employer-matched 403b retirement plan includes a 3% safe harbor contribution for all employees as well as a 3% matching contribution, both immediately vesting at 100%. We also place a high priority on work/life balance and encourage time away from work by offering 10 paid holidays per year and a generous paid time off policy with the ability to accrue 25 days per year as a new hire.

How To Apply

If you are interested in applying to the Administrative Manager position, please submit your cover letter and resume (both required to be considered) to: [email protected]. The deadline to submit your application is Tuesday, November 30, 2021.

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