Administrative Support: Serve as first point of contact for the office. Responsible for providing information for scholarship and general inquiries from visitors/students/donors. Manage all administrative needs including, but not limited to, meeting preparation, recording expenses and deposits on checking and savings ledgers, preparing and making bank deposits, filing/historical records management.
Conduct all purchasing in alignment with College or Foundation procedures, photocopying/scanning, preparing invoices/checks for payment, track and reconcile credit card charges, and generate month-end reports including credit card and gift reports.
Make phone calls, arrange meetings, and set up and track training and meeting space.
Data Entry/Management: Conduct all data entry into Foundation donor, scholarship and prospect databases in alignment with data management plan(s). Create data analysis reports for all mailings, and as needed in support of Foundation activities. Engage in ongoing evaluation of data to ensure accuracy. Perform periodic data entry for research and survey projects, assist with the collection of alumni employment information for reporting, track focus group participants and other data collection as needed. Carry-out data related projects as needed.
Fundraising, Program and Event Support: Process donations and prepare acknowledgment letters/donor correspondence. Maintain foundation, corporation, and donor files. Maintain guest lists, gather and prepare registration materials and other duties as assigned for fundraising events. Prepare donor solicitation and stewardship materials for distribution. Assist in preparation and delivery of fundraising marketing materials, and in the establishment and maintenance of online fundraising campaigns. Prepare key performance indicator reports for fund raising evaluation activities. Carryout all mailings, execute catering and AV requests, schedule meeting rooms, event set-up, staff periodic and annual events.
Office Support: Collect and collate materials required for proposal writing and reporting. Coordinate grant expenditures as needed with campus departments receiving funding. Support the Director of Grants and Operations as needed.