Grant Research: Using professional knowledge of granting agencies, identify, research and assess the suitability of available grant funding opportunities utilizing resources including the internet, notifications from local, state and Federal agencies and various publications; Establish and strengthen partnership opportunities through professional fundraising networks and events. Research institutional and sponsor policies and regulations to ensure general procedural compliance. Grant Application: Using understanding of project parameters and administrative costs, determine the net benefit of potential applications for grant funding. Determine the availability of match funding. Collaborate with project managers to develop and submit grant applications resulting in significant additional funding resources for Police Services projects. Recommend and prepare grant applications and related documents. Coordinate the application process, meet significant deadlines and attend required meetings with granting agencies. Convene teams as necessary to support grant application development, including project management related to complex federal applications with internal and external stakeholders. Interface with Accounting staff to meet City-wide grant reporting requirements. Grant and Contract Management: Develop and implement processes related to grant management activities.
Develop and modify databases and spreadsheets to ensure proper tracking and maintenance of collected data. Participate in the design and installation of new and revised software programs and systems. Act as ad hoc project manager for grant-funded projects, including applying project management principles in the initiation and planning of potential projects. Support implementation of projects consistent with PMBOK project management methodology. Ensure proper protocol is followed in conducting all formal change orders/modifications. Submit required progress reports and requests for reimbursement. Represent the department and/or City in interdepartmental, interagency, community, and professional meetings as required. Serve as point of contact for grantor agencies. Track and ensure payment or reimbursement for service contracts, as an example, but not limited to the School District SRO Contract, Longmont Emergency Unit Contract, Humane Society Contract, Wildlife Rehabilitation Contract, and Longmont Restorative Justice Contract. Creates contracts, staff reports, financial reports, and oral presentations for Mayor, City Council, and staff. Review and audit summary reports, compile and analyze statistical data to develop conclusions, and make recommendations to internal and external agencies. Establish, maintain and copy files for grants awarded. Management and Disbursement of Funds: Collaborate with Accounting and Treasury to recover funds and request reimbursements. Implement data collection and reporting processes to monitor impact of granted funds. Submit payment for services or billing for services provided in contracts, IGA’s or Extra-Duty assignments. Work with Accounting and Finance to track employee hours for reimbursement.