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Program Administrator

Job Description
Organization: 
Assuring Better Child Health and Development
Organization Type: 
501(c)(3)
Job Location: 
Denver Metro
Type of Job: 
Full-time
Job Category: 
Programs/Services
Job Description: 

About ABCD

Assuring Better Child Health and Development (ABCD), a project of the Colorado Nonprofit Development Center, is a statewide nonprofit focused on improving the lives of Colorado children through early identification of developmental needs. We educate, equip and partner with the frontline primary care, early learning and community agencies who serve children and families. Through our trainings, customized consultation, and systems building, we empower these agencies to bring the lifelong benefits of early identification and intervention to Colorado children. Across all our work, ABCD believes that family engagement is central to ensuring equal opportunities for all Colorado children to thrive.

As one of our core programs, ABCD is the designated Colorado State Intermediary for HealthySteps (HS). HS is an evidence-based approach to providing developmental support, behavioral health, and resources to young children (0-3 years) during well-child health-care visits. As the State Intermediary, ABCD supports the financial sustainability of HS sites, monitors model fidelity, provides professional development to HS specialists, maintains and reports HS data, liaises between Colorado HS sites and the national office (ZERO TO THREE), and plays a crucial role in expanding HS in Colorado.

ABCD Program Administrator

Summary of the Position:

The Program Administrator will serve as an integral member of the ABCD team by providing coordination, data management, and accounting support across ABCD programs. Much of the Program Administrator’s responsibilities will fall within the HS State Intermediary program, but they will have opportunities to engage with many areas of ABCD’s work.

Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Travel: Candidate selected must have a valid Colorado Driver’s License, reliable vehicle and proof of Colorado auto insurance. This position requires daily/weekly travel throughout the Denver metro region. Occasional travel throughout Colorado, including overnight, is required.

ABCD is a project of the Colorado Nonprofit Development Center (CNDC) and all employees are CNDC employees. CNDC is dedicated to equal employment opportunities in any term, condition, or privilege of employment. CNDC prohibits unlawful discrimination against applicants or employees based on race, color, national origin, ancestry, creed, religion, sex, age 40 and over, disability, genetic information, veteran status, sexual orientation, marital status, gender expression or any other characteristic protected by state or local law. This policy applies to all employees.  

Areas of Responsibility

Responsibilities include, but are not limited to the following:

HealthySteps State Intermediary Program Coordination:

  • First point of contact for HS sites
  • Organize meetings including complex calendar management
  • Orchestrate logistics for webinars and virtual meetings
  • Disseminate program materials and resources to HS sites as needed
  • Create and manage profiles for each HS site
  • Create and manage a program calendar to coordinate all State Intermediary activities
  • Update State Intermediary program materials such as the HS site on-boarding binder
  • Coordinate monthly HS TA calls, record and disseminate meeting notes
  • Coordinate trainings for potential and new sites
  • Coordinate logistics for ABCD’s annual professional development day
  • Coordinate and support grant reporting
  • Other duties as assigned

Additional Project Coordination:

  • Coordinate short-term ABCD projects including organizing meetings with external partners
  • Record minutes at partner meetings
  • Oversee location, food, registration, etc. logistics for larger ABCD events
  • Coordinate ongoing communications and marketing efforts
  • Supervise volunteers as needed
  • Other duties as assigned

Data Management:

  • Enter ABCD program data into existing spreadsheets and databases
  • Compile and organize data in spreadsheets (using Microsoft Excel)
  • Create and edit ABCD electronic surveys (using Google Forms) as needed
  • Disseminate ABCD electronic surveys (using Google Forms) as needed
  • Other duties as assigned

Accounting Support:

  • Oversee invoicing with external contractors
  • Manage ABCD staff reimbursements (processing mileage and purchasing forms)
Requirements/Qualifications
  • Minimum of two years administrative/office management experience
  • Project management experience
  • Excellent Microsoft Office skills (Word, Excel, PowerPoint)
  • Excellent oral and written communication skills
  • Strong ability to organize and multi-task
  • Ability to be self-directed and work under minimal supervision
  • Ability to plan ahead and anticipate team needs
  • Knowledge of the use of social media and other marketing tactics within the nonprofit sector
  • Experience working in website content management systems
  • Preferred: Bachelor’s degree in business or an early childhood related field (such as psychology or education) and/or equivalent work experience.
Compensation/Benefits

Full time position. Includes health benefits, 401k, paid holidays, paid vacation and sick leave.  This position is currently funded through September 2020, with continued employment contingent on future funding.

Annual salary $38,000-$42,000 based on related education and experience

How To Apply

Please send your resume and cover letter by 9/25/19 to Eileen Auer Bennett, ABCD Executive Director eileen@coloradoabcd.org - Please indicate Program Administrator in the subject line.  

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