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Special Events Administrative Professional

Job Description
Organization: 
National Jewish Health
Organization Type: 
501(c)(3)
Job Location: 
Denver Metro
Type of Job: 
Full-time
Job Category: 
Administrative | Development
Job Description: 

National Jewish Health is seeking a detail-oriented, tech-savvy, flexible, and proactive individual for the position of Administrative Professional in the Development, Special Events department. As the leading respiratory hospital in the nation for 120 years, National Jewish Health is the only facility in the world dedicated exclusively to groundbreaking medical research and treatment of patients with respiratory, cardiac, immune and related disorders. Qualified candidates will be motivated by: the smallest detail being executed to perfection; effectively juggling multiple priorities through to completion; and successfully anticipating the needs of others. Our team is comprised of individuals who are committed to making a difference to change the lives of patients worldwide.

In this role, the Special Events Administrative Professional will: 

  • Organize event invitation and solicitation materials and mailing lists for fundraising efforts (e.g., Save the Dates, Invitations, Evites, Solicitation packets, etc.)
  • Oversee and update special event websites 
  • Coordinate event volunteers
  • Create donor & committee meeting calendar including sending Outlook invitations, meeting agendas, as well as attending meeting to work directly with donors & committee members
  • Oversee event auctions both live & silent
  • Create PowerPoint slides for event programs
  • Coordinate donor invoices and event payments through Raiser’s Edge software
  • Order event supplies and décor
  • Assist in monitoring event expenses and budget
  • Oversee event guest registration and seating in Raiser’s Edge software
Areas of Responsibility

Essential Duties    

  1. Types correspondence, memos, reports, or other documents to include formatting documents, spelling and punctuating accurately, and proofreading. 
  2. Assists in the development of spreadsheets, tracking tools, presentations, and speeches using the appropriate software.
  3. Answers, screens and routes phone calls, takes messages, schedules appointments, and manages calendars.  
  4. Duplicates documents, processes and distributes mail, sets up and maintains filing systems.  Is responsible for trouble-shooting office equipment problems.
  5. Makes travel arrangements including transportation and hotel reservations, as directed.
  6. May be responsible for setting up conferences, seminars dinners or special programs.  
  7. Orders supplies from internal and external sources and processes reimbursements and maintains records of these.  
  8. May assist with the preparation of grants and contracts and routing of them for approvals.
  9. Acts as a team member providing back up for staff absences and vacancies, as needed or directed.
Requirements/Qualifications
  • High School diploma
  • 2 years of administrative assistant or related office setting experience
Compensation/Benefits

At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset.

With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

The following benefit options are available to benefit-eligible employees:

  • Medical coverage HMO plans, POS plan, High Deductible Health Plan, or PPO Plan for regional offices.
  • Dental coverage which includes DMO and PPO Plans
  • Vision coverage
  • Flexible Spending Accounts
  • Health Savings Account
  • Aflac Accident, Critical Illness Coverage and Hospital Indemnity
  • Group Life Insurance and AD&D is provided at no cost for eligible employees, up to one times your annual salary, not to exceed $500,000.
  • Voluntary Life Insurance is available to purchase for eligible employees, their spouse and dependent children.
  • Voluntary Accidental Death & Dismemberment Insurance is available to purchase for eligible employees and their families.
  • Short Term and Long Term Disability
  • National Jewish Health 403(b) Plan with employer contributions beginning after 2 years of service and employee contributions beginning immediately.
  • Generous Paid Time Off including vacation, sick and 6 paid holidays.
How To Apply

Please complete an application for employment online in its entirety at https://pm.healthcaresource.com/CS/national/#/job/3594.

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