When CHR needs new volunteers, the Volunteer Coordinator uses a variety of methods to attract suitable candidates. The Volunteer Coordinator may use social media, post volunteer opportunities online and/or attend job fairs with the intent of meeting new volunteers. The Volunteer Coordinator also interviews potential volunteers to determine if they are a good fit for our organization.
Perform all Volunteer Duties, as Necessary
The Volunteer Coordinator will be the one to act as the volunteer substitute when there are not enough volunteers in attendance. Duties may include (but are not limited to) supporting program and fundraising events, mucking stalls and pastures, feeding hay, cleaning and filling waters, cleaning the barn, and holding horses for service providers.
Once a new volunteer comes on board, it’s the Volunteer Coordinator’s responsibility to provide comprehensive training. You will conduct orientation sessions and schedule clinics, give new volunteers tours of the rescue, and help new volunteers get settled into their roles. This responsibility demands a patient and mentoring personality to be successful.
Develop New Volunteer Programs
As CHR continues to grow, there are many opportunities to leverage volunteers across all areas of the organization. The Volunteer Coordinate will assist in determining what expertise is needed to achieve CHR’s goals and develop applicable volunteer teams.
Optimize Volunteer Administration
The volunteer program has grown organically over the years. Your role will be to identify improvement opportunities and propose and implement processes and solutions to improve the effectiveness of the volunteer teams.
Create Program Reports
Without the right data, it’s difficult to determine if a volunteer program is meeting its goals. It is your responsibility to collect data from volunteers and staff members, use the data to create reports, and distribute those reports to key CHR personnel.
The Volunteer Coordinator works closely with volunteers to come up with a schedule that works for everyone. If the organization has special needs or an event planned, the Volunteer Coordinator is responsible for ensuring the right number of volunteers is available to handle the extra work. You will also be responsible for corresponding with and scheduling volunteer groups from local businesses and organizations.
Retention and Determining the Need for Volunteers
The goal at CHR is to retain and grow strongly performing volunteers. Some volunteers stay with the same organization for years, but others stop volunteering after just a few months. A Volunteer Coordinator must be able to anticipate these changes and plan accordingly.
Assist Equine Manager with Feeding Grain
In addition to managing volunteers, the Volunteer Coordinator will be responsible at times for preparing/feeding grain. This requires attention to detail, ability to identify all horses on the property, and advanced horse handling skills.