As a response to our team openly sharing overwhelm and fatigue with an increased self-care prioritization, we created The Grace Space. The Grace Space is an opt-in email group/thread for team members interested in spontaneous gatherings and connections.
A team member sends an email to the thread inviting our fellow Grace Spacers to a morning coffee, a dance party, an afternoon craft session, or tarot card reading with the details - now or later, location (Zoom, Discord, something else) and any other relevant info (the what, the why). Whoever is available/interested joins. There is no need to hold back from inviting - we may get ten emails a day, maybe zero.
You may invite, and no one accepts. If no one accepts and you really want/need to talk, email again and tell the group what you need, so we can be there for each other during this time. Our team shared the sentiment that it can be easier to connect with fellow team members during the workday than with friends or family as there is shared context and experience. So, we invented a come as you are space with a say what you need vibe.
Get started by talking with your colleagues, sharing at a staff meeting, or emailing your team. The roll out doesn't have to be perect and you can rely on your team to help set logistics and expectations. Then watch the creativity, imagination, and connection bloom.
SAMPLE INVITE (to send to all-staff)
I am inviting you all to opt-in to The Grace Space [OR MAKE UP YOUR OWN GROUP NAME]. An opt-in email group/thread for anyone on staff interested in spontaneous gatherings.
*imagine it is a Tuesday morning, and you are enjoying coffee and feeling like you would like to connect with someone, appreciate someone's company, and/or chat not about work.
* or imagine you just wrapped an afternoon meeting and you are emotionally exhausted, need a break from work, but don't want to be alone.
* or imagine it is Friday late-afternoon, and you are seeking a second HH to be with friends and enjoy a beverage (or two).
Maybe someone else on our staff is seeking that same type of spontaneous connection. The Grace Space is a team email thread to invite whoever is available/interested in joining a chat, sharing lunch, watching a movie, meditating, walking, dancing, or just staring at each other. All activities are welcome.
You may get ten emails a day, maybe zero. You may send multiple invites. You may join all (or none). You may invite, and no one accepts. It is a come as you are space and say what you need vibe.
Please, tell me if you want to opt-in to this opportunity by [INSERT DATE]. If I don't hear from you, I will assume you are opting out.
Let me know if you have any questions.
SAMPLE WELCOME EMAIL (to send to opt-ins)
Hi, all you beautiful yous! Welcome to The Grace Space.
Ten of us opted into this informal thread to find community and initiate spontaneous gatherings.
Here is how I imagine this working, but this is a space for us, so all ideas on logistics are welcome (and encouraged).
Use this thread to invite our fellow Grace Spacers to a morning coffee, a dance party, a craft session, a conversation, whatever you like/want/need. Send the details - now or later, location (Zoom, discord, Google hangout, something else), and any other info you want to share (the what, the why).
Whoever is available/interested can join. Don't hold back from invites - we may get ten emails a day, maybe zero. Send multiple invites in one day. You may invite, and no one accepts. If no one accepts and you really want/need to talk, email again and tell us what you need, so we can be there for each other during this time.
This is a come as you are space and "say what you need" environment.